Who this is for
QS teams, purchasing departments, principal contractors.
Issue an RFQ manufacturers can price
Provide drawings for each pod variant, unit volumes, preferred finishes, MEP interfaces, site location, delivery schedule and contract terms. Identify required submittals and approvals.
- Include revision-controlled drawings and room schedules.
- Ask for a sample-pod approval process.
- Specify responsibility for production documents and regulatory evidence.
Make quotations comparable
Distinguish ex-works, delivered-to-site and placed-and-connected scope. Taxes, customs and currency may matter across borders. A full landed comparison prevents hidden cost shifts to the contractor.
- Capture Incoterms and site responsibilities.
- Include freight, cranage, protection and commissioning.
- Record all exclusions and provisional sums.
Manage contract and factory risk
Set production milestones, inspection rights, shipping acceptance, damage handling and warranty mechanisms before payment commitments. Ask for a credible remedy if units arrive late or out of specification.
- Check financial and delivery capability of the supplier.
- Set QA hold points and change-order rules.
- Require as-built records and maintenance documentation.
Questions project buyers ask
What should an RFQ contain?
Unit schedule, layouts, technical specification, relevant codes, site access, programme, scope matrix, quality requirements and commercial terms.
What is a scope gap?
A responsibility that is excluded from both the manufacturer and main contractor's priced work—for example crane placement or final electrical connection.
Decision note
Codes, permits and system performance vary by location and selected manufacturer. Ask your architect, MEP consultants and approving authorities to review the specific proposal before contract award.